MIAS — Standard Operating Procedures (SOP)
This SOP section outlines simple step-by-step procedures for using different MIAS modules — ensuring uniformity, accuracy, and accountability in daily operations.
The SOPs are designed for field users, division officers, and administrators to understand how to record data, verify information, and generate reports effectively within MIAS.
SOP Overview by Module
Dashboard SOP
Use the dashboard to review project progress, pending approvals, and summary reports. Ensure all data from other modules is updated regularly for accurate dashboard analytics.
EPA (Entry Point Activity)
Enter details like activity name, cost, and supporting photos. Verify entries before submission to avoid duplication. Field officers must upload correct evidence for approval.
SWC (Soil & Water Conservation)
Record all structure details (type, size, cost, and location). Upload before and after photos. Ensure cost details follow standard cost norms.
VFMS (Village Forest Management Society)
Maintain society details, meetings, and fund records. Ensure all financial entries match approved activities. Monthly verification by range officers is mandatory.
Training Management
Plan and record all training sessions. Attach attendance sheets and photos. Validate the cost and trainer details before final submission.
Nursery Management
Enter nursery stock, sapling details, and expenses. Maintain monthly updates and verify actual vs recorded quantities.
Finance & SOE
Record expenditure details properly with voucher numbers and attachments. Submit SOE reports on time and ensure they are approved by higher authorities.
HRMS & Employee
Maintain employee data, department, and category. Check for duplicates and update changes regularly.
User & Access Control
Assign roles and permissions carefully. Regularly review access levels to prevent unauthorized data access.
Common Operating Steps
Before Entry
- Collect all required data and attachments.
- Verify figures and activity details.
- Check login and role permissions.
During Entry
- Enter all details correctly.
- Attach necessary supporting files.
- Save draft before final submission.
After Submission
- Wait for approval from officer.
- Review remarks or correction requests.
- Download approved reports if needed.